Lumina Corps

Lumina Corps is seeking a conference planner to support high-profile federal government clients with planning and executing virtual and in-person meetings and conferences for science and public health programs. Ideal candidates will have experience working with virtual meeting platforms and with federal government clients to plan in-person and virtual events.

At Lumina Corps, we believe that strategic, purposeful communications and research can inspire learning, action, and bring about positive change in our world. We partner with agencies and organizations whose missions inspire us through their service to progress in health, science, and well-being.

What You’ll Do

  • Work as part of a team and independently to organize and coordinate logistical details such as venue set-up, registration and check-in, audio-visual arrangements, and travel management.
  • Work directly with clients to fulfill project requests and ensure on-time delivery of excellent work products
  • Collaborate with writers, designers, meeting planners, and digital teams to create meeting materials and support speaker material management
  • Schedule, host, and manage meetings, provide technical support to attendees and speakers using virtual platforms
  • Track project progress, communicate with team members and clients to support successful progress and completion

Ideal Candidates Will Have:

  • A minimum of 3+ years of work experience in event management, hospitality, or meeting planning
  • Bachelor’s degree or equivalent work experience
  • Experience with virtual meeting platforms such as Zoom, Webex, and others
  • Experience with using Excel to track expenditures
  • Experience with Powerpoint and other Microsoft tools
  • Ability to work independently to meet deadlines and be organized when contributing to several projects at once
  • Keen attention to detail and expertise in managing timelines
  • Positive, solutions-oriented, customer-service mindset, able to be flexible to take on large or small tasks as needs arise.

This full-time position with benefits will be initially fully remote; hybrid and fully remote schedules are permitted (LOCAL candidates preferred). This position will require in-person meeting support in Washington, D.C. area conference venues. Lumina Corps headquarters is located in Silver Spring, Maryland.

Lumina Corps is an equal opportunity employer and does not discriminate in its selection and employment practices. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, protected veteran status, genetic information, age, or other legally protected characteristics.